How Link fits together
Your team works in Notion; your clients see Link. Here is how a workspace, its clients, projects and pages connect.
Notion is where you work
Your team keeps clients, projects, people and project pages in your copy of the Link template in Notion. Link reads that copy and turns it into a branded portal for each client. Clients never need Notion.
Workspace, clients, projects and pages
| Piece | What it is |
|---|---|
| Workspace | Your studio: its name, brand, Notion connection and people. |
| Client | A company you work for, holding the projects you share with it. |
| Project | One piece of work, with a status, dates, people, an estimate and a page. |
| Page | A page inside a project, such as a brief or a handover. It has its own visibility. |
Every client, project and page has a Link
A Link is a short address such as using.link/Ab12Xy. Clients get codes like 53sdLT; projects and pages get codes like Ab12Xy. A code stays the same when you rename what it points to.
A Link is an address, not a key. Whether it opens depends on the page’s visibility and on who is signed in. Link writes each client’s and project’s address into the Open Link property in Notion.
Private and public
Clients, projects and pages start private. A private Link asks for sign-in with an email that has access. A public Link opens for anyone who has it. Each page has its own setting, so publishing a project does not publish the pages inside it.
Project statuses
A project’s status comes from its Status property in Notion. Link understands these:
| Status | Meaning |
|---|---|
| Draft | Being shaped. Not ready for the client. |
| Estimate | Scope, dates and price being prepared. |
| Estimate sent | Waiting for the client admin’s approval. |
| Estimate approved | Approved in Link or in Notion. |
| In progress | The work is under way. |
| In review | Ready for the client to check. |
| Delivered | Handed over. |
| Archived | Finished. Clients no longer see it. |